First, via telephone, and/or in person, with Penelope Dixon or Karen Gaines. This service is always pro bono.


This begins with non-specific organization on the box (container) level. If boxes and/or other containers must be ordered, payment, arrangement of purchase, and delivery of materials is made by the artist.

Processing work will be done by various freelance professionals and possibly one unpaid intern. Fees here are dependent upon person doing the work and ability of the artist to pay. This ranges from $25 to $75 per hour.


A basic database or Excel sheet set-up will be supplied by PCPP or Excel. The depth of the level of cataloging will be determined by our staff and processing archivist(s). The above fees apply here as well, from $25 to $75 per hour, plus the cost of the database platform (i.e., Filemaker, Access, etc.).

Note: This work may, or may not, be needed by prospective institutions or appraisers. 


This will only be necessary if: a) the artist is going to sell his or her work to a specific institution or to potential donors, or b) if an institution wants an idea of the value before accepting the work.

The appraiser will need answers to all of the questions noted on our Questions For Photographers page.

Appraisal fees run between $150 and $250 per hour.


This work will be done at any one of three stages: 

  • after initial meeting depending on goals of artist
  • after organizational and/or cataloging work has been completed
  • after an appraisal is done. 

This work will be done by Penelope or Karen, and will be billed at $100 per hour.  If a placement, or sale, is successful and the artist/archive receives some payment for their work, then a placement fee will be negotiated for PCPP based on the value of the collection placed or sold.

Note: In the future, we hope to have grants and other funding that can help pay for these expenses.